Advantages of Purchase Order Management & Automation Software: Simplification and Increase the Operational Effectiveness of Procurement
Both purchase order management software and purchase order automation software have become essentials in any business because of the massive changes they bring to procurement. Here are the key advantages:
Efficiency in Order Creation
Menu-driven, wizard-based, and template-driven approaches to creating and modifying purchase orders are accomplished through the use of stand-alone purchase order automation software.
Real-Time Updates
Purchase order management software helps to automatically update the status of each order as it transits through the company’s procurement process usually replenishing the inventory as soon as an order is placed and acknowledged. This leads to accurate stock control since the investor ensures that levels are correct and should not over-order or order insufficient stock.
Cost Savings
Sophisticated procedures are beneficial in cutting overall costs and time taken on handling orders manually. This in turn reduces the overall costs since operating expenses and workforce expenses get tackled.
Improved Accuracy
Barcode capabilities can be incorporated into advanced purchase order automation software as they help with order clarification and reduce entry mistakes when selecting the proper item to order and receive.
Enhanced Supplier Relationships
Supplier management advancements include supplier databases where organizations can create and manage supplier profiles and assess supplier performance and options for procurement.
Reporting and Analytics
Improvised reporting services give a clear and detailed picture of the buying patterns and the suppliers’ performances as well as the turnover rate of stocks. They help businesses to use the information collected to arrive at the best decision.
Compliance and Auditing
Purchasing processes are automatically scrutinized for compliance with the regulations to make certain that all the activities comply with the laid down laws and company standards of the business organization.
Scalability and Integration
The solutions of purchase order management software being adaptable can support the future growth of the business and are compatible with present ERP, accounting, and inventory systems.
Managing purchase orders and automation software improves operations, as well as cuts costs for an organization while increasing accuracy, all while improving a business’s relationship with its suppliers.
Digipropack’s purchase order management features help you save time and ensure data accuracy when you create purchase orders that update inventory levels.
Create and edit purchase orders
Digipropack puts all the necessary supplier information at your fingertips when creating purchase orders, as opposed to the manual input and extraction of information from an assortment of messy spreadsheets.
Email purchase orders
Effortlessly email purchase orders to your suppliers directly from QuickBooks Commerce.
Add purchase order items via barcode scanners
Simply scan the barcode of a product you want to restock, and it will appear on your purchase order.
Mark purchase order as partially received
Select the lines you want to receive, or the quantity per line.
Easily generate reorder reports to know exactly when reordering is needed
Check all products and variants that have fallen below the reorder point, in a list displaying for each the supplier name, the number of products/ variants to reorder, and a link to the reorder page.
Complete the purchasing workflow
Tentative purchase orders can be marked as “Drafts”, and when you start receiving goods on the purchase order it can be marked as “Active”. Once everything has been received, you are able to mark it as “Received” and your stock levels will be automatically updated.
The software integrated so seamlessly with our current operations and in fact made the workings more effficient. The team is extremely helpful and adjusting. By far the best decision I've made for my operations team.